Citywide Immunization Registry (CIR)

The New York Citywide Immunization Registry (CIR) keeps immunization records for all children and adults who live in the city. CIR consolidates immunization information and shares it with health care providers, families and agencies concerned with public health.

Update your practice’s registration information using the CIR Facility Manager, then navigate to the CIR Facility Lookup tab. Do not re-register.

If you think you may be registered and have forgotten your facility code, enter your information by logging in to the Facility Manager and then navigate to the CIR Facility Lookup tab. Do not re-register.

NEW: Single Sign-on solution instructions. Newly registering and current CIR registered participants will register their individual work email to create a Single-Sign-on account through the CIR Authentication Server application. The Single-Sign-on account allows access to CIR applications, including the Facility Manager and Online Registry. Current Online Registry users will be directed to register with the CIR Authentication application.

Starting on October 3, 2023 at 1 p.m., the Online Registry log-in screen will be replaced with the CIR Authentication Server log-in screen. At that time you will no longer use your Online Registry User ID and Online Registry password. Instead, the CIR Authentication Server tool will prompt you to create a single sign-on account to access the CIR Online Registry and the CIR Facility Manager application. The account will be tied to your individual work email address and a new password that you will create. Current Online Registry users will be directed to register with the CIR Authentication Server tool.

Reporting Immunizations Requirements

NYC health care providers report immunizations to the CIR as mandated by New York State Public Health Law and the NYC Health Code. Pediatric providers are required to report all immunizations administered to children aged 0 to 18 years. Vaccines administered to adults 19 years and older should be reported to the CIR with documented verbal or written patient consent.

To enable monitoring of equitable vaccine distribution, it is essential that vaccination providers gather and report accurate data on vaccine recipients’ characteristics, including race and ethnicity. Vaccine providers are encouraged to consult best practices for collecting and reporting race and ethnicity to the CIR.

The use of the CIR to verify the vaccination status of employees is not authorized under New York State law or the New York City Health Code. Employers with vaccination requirements must ask employees to provide documentation of vaccination.

New Yorkers may obtain their vaccination records from the CIR online or from their vaccination provider.

Benefits and Uses for CIR

• Order VFC Vaccines and Influenza Online.
  • VFC Vaccine Inventory Requirement (PDF)
  • Online Registry Vaccine Management: Ordering and Reporting (PDF): How to report vaccine inventory on hand and lot information.
  • See Who is on the Provider Honor Roll
  • Vaccine Doses Administered Report (DAR) & CIR Up-to-Date (UTD) Coverage Rate letter FAQs (PDF)

  CIR Services

  • How to Report to the CIR
  • Batch Requests, Data Exchange, Record Corrections
  • My Vaccine Record Announcement (PDF)

  For more information on CIR, see Forms and Guides

  Forms and Guides

  • Health Care Providers (PDF)
    • Online Registry Access
    • Sample Consent (PDF)
      Other languages: Español

    For schools, child care facilities and camps:

    • Foster Care Agencies, Managed Care Organizations, WIC or other agencies: CIR read-only access forms, and guide (PDF)
    • Child Care facilities — read-only access forms (PDF)
    • School facilities — read-only access forms (PDF)
    • Camp facilities — read-only access forms (PDF)

    Confidentiality and Consent Forms

    • CIR Quick Facts Palm Card For Providers (PDF)
    • Online Registry User Confidentiality Statement (PDF)
    • Over 19 years of age sample consent form (PDF)
      Other Languages: Español

    Online Registry Guides

    • How to Add Historical Immunizations (PDF)
    • How to Correct Lot Number (PDF)
    • How to Update Patient Information and Modify Immunization Details (PDF)
    • Online CH205 Form:
      • Online CH205 Form Guide (PDF)
      • Online CH205 Form QuickGuide (PDF)
      • Coverage, Reminder Recall Lists Guide, condensed (PDF)
      • Reminders Through Text Message Guide
      • Brief Text Messaging Guide
      • Influenza Coverage Reports (PDF)
      • Influenza Coverage Reports and Texting Recall (PDF)
      • IQIP Coverage Reports (PDF)
      • Lead Coverage Reports (PDF)

      CIR Electronic Reporting Documents

      • Meaningful Use of Electronic Health Records (EHRs) and the CIR
      • Guides for reference:
        • CIR HL7 Web Service 2.5.1 Integration Guide (PDF)
        • CIR HL7 Onboarding Interface Summary (PDF)
        • CIR HL7 QBP Full Guide (PDF)
        • CIR HL7 VXU Test Cases Checklist (PDF)
        • UPIF Specifications (PDF) updated April 1
        • Vendor confidentiality agreement (PDF)
        • Health care provider confidentiality agreement (PDF)
        • Web File Repository Guide (WFR) (PDF)
        • CIR HL7 COVID-19 Reporting Requirements (PDF)
        • CDC Maintained Vaccine Code List Contains updates and additional codes.
        • IIS: NDC Lookup Crosswalk from CDC
        • Note: Use CDC NDC sale codes in the previous link above for HL7 reporting, not NDC Use codes displayed in this crosswalk.

        Contact Information

        Mail:
        New York City Department of Health and Mental Hygiene
        Citywide Immunization Registry
        42-09 28th Street, Fifth Floor, CN 21
        Long Island City, NY 11101-4132

        Phone: 347-396-2400

        Fax: 347-396-2559

        More Information

        • CIR: Provider’s Frequently Asked Questions
        • CIR: Schools, Child Care Facilities and Camps
        • CIR: Batch Requests, Data Exchange, Record Corrections
        • CIR: Online Registry Access
        • Providers Health Topics